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with Lists

Microsoft Lists – an overlooked tool in Microsoft 365

Many companies still use Excel for everything – from equipment registration to task management.
But in Microsoft 365 there is a tool that is more flexible, easier to share and better for collaboration, namely
Microsoft Lists.

If you're not already using it, you're probably missing out on an easy way to create an overview in your business.

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What is Microsoft Lists?

Microsoft Lists is an app in Microsoft 365 that lets you organize and share information in a structured way. Instead of working in static Excel sheets, you can build dynamic lists that are easy to update and customize – and that your entire team can work on at the same time.

Why use Microsoft Lists?

For most companies, it's about making work easier, faster and more manageable.
Here are some of the benefits:

  • Better collaboration: Everyone can work in the same list in real time – both in Teams, browser and mobile.

  • Overview: Switch between table, calendar, or gallery view, whichever makes sense.

  • Adaptation: Create columns, color codes, and filters that suit your specific needs.

  • Automation: Combine with Power Automate and have reminders, approvals, or workflows run automatically.

Examples of using Microsoft Lists

Companies already use Lists for many different tasks, including:

  • Project and task management

  • Equipment and inventory registration

  • Onboarding of new employees

  • Error and support cases

  • Planning of campaigns and events

How to get started with Microsoft Lists

  1. Open Lists via the Microsoft 365 portal or directly in Teams.

  2. Choose a template (e.g. Issue tracker or Asset manager) – or start from scratch.

  3. Customize the columns to your needs: people, dates, selection fields, etc.

  4. Create views – e.g. calendar for deadlines or table for details.

  5. Share the list with your team and choose who can edit or read along.

  6. Leverage automation for reminders or approvals with Power Automate.

Tips for better use

  • Use automatic color highlighting to quickly see what is urgent and what has been completed.

  • Make more views, so management can get a better overview while the team sees the details they need.

  • Start with one area – and gradually expand when the tool has become a natural part of everyday life.

From function to full setup

Microsoft Lists applications are powerful on their own – but even better when set up right from the start. We can help implement Microsoft 365 and ensure new employees have a computer that’s ready to use from day one.

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